If you have a Citrus-Lime Ecommerce site, you'll find that when a customer successfully places an order online, this will automatically download to the Cloud POS Back Office. You will need to tender the order in the Point of Sale when you are ready to despatch the order, or when the customer visits the store to collect their item(s).

In this article, we look at how to process a web order in the Point of Sale.

We also have a video guide to processing web orders on our YouTube channel:

Where do I find web orders in the Point of Sale?

Orders placed on your Ecommerce site will automatically download as Special Orders. To find these in the Point of Sale, click the Recall Orders button:

You will see a list of all open orders at this store. This will include Special Orders, Workshop Jobs, Layaways, and Quotes.

All web orders download with a reference 'Web Order No. XXXX', so you may find it helpful to type 'web' into the Reference field to filter for online orders only:

To recall the Special Order, you can either use the green Select button on the left of the row or double-click the row in the grid.

Scan Items for Pick-Up (Optional)

If you're already familiar with Special Orders created in-store, then you'll notice a difference when you recall a web order. Instead of viewing the order in the Point of Sale screen, you're presented with the Scan Items for Pick-Up window.

Here, you have the option to scan the items on the order, to ensure that you are providing the correct items to the customer. 

Using this functionality is entirely optional. 

As you scan an item with your barcode scanner, the corresponding line will be highlighted in green and the Qty to Pick Up value will update by the quantity you have scanned:

You do not need to scan non-inventory items such as shipping — these will be highlighted automatically as soon as another item is successfully scanned. 

Once all lines are highlighted, you will be taken to the Courier Integration window.

If you do not wish to scan the items, you can skip using the cross symbol in the top-right corner, which will return you to the Point of Sale screen.

Printing a shipping label (Optional)

If you choose to scan your items, once all lines have been successfully highlighted, you will be taken automatically to the Courier Integration window.

If you skipped scanning your items, you can access this window by clicking the Print a courier label button in the transaction summary panel:

You will need to have integrated courier services to be able to print a shipping label. If you only have offline services which are not integrated with a specific courier, it is not possible to print a generic shipping label from within Cloud POS.

The Shipping Address & Service tab will be automatically populated with information from the downloaded order. It is a good idea to double-check this information before proceeding. 

The customer will have selected a delivery service during their checkout process. This will be shown under the Pre-Selected Service area:

If this service is linked with one of your integrated couriers, and you wish to proceed with this service, you can click the Buy Pre-Selected Service button to generate a label.

Alternatively, you can use the Upload option to manually select a service. The dimensions and weight of the shipment will dictate which courier services you can use. If you need to amend those shipment details, you can do so on the left of the screen in the Parcel details… section. Just note that if you change any of these details, you will need to click Upload again to see the correct service options.

Once you have selected the shipping service you wish to use, click the Buy Label button.

The label will print from the courier label printer which is associated with your current register. 

Picking up the items on the order

If you have previously scanned the item(s) for despatch or collection, you will find that the Pick Up boxes beside your item lines are already selected, and you can skip this step.

Otherwise, you will need to manually tick the Pick Up boxes to indicate which items are being despatched or collected at this time.

You can use the Select All For Pick-Up option if all items are being despatched or collected.

Tendering the transaction

Click the Tender button to proceed to the Tender Transaction screen.  

You'll see that the value of the transaction is already populated in the tender field that corresponds to the payment method used by the customer:

In the example above, the customer has paid by credit card or debit card, so the Internet Order tender type is automatically populated. If the customer had paid by PayPal, that tender type would be populated instead.

At this point, it is recommended that you click the 'View Security Info' button and review the information that is displayed:

(The security checking rules you have in place on the payment method will dictate the results you see here, but an order will not complete on your Ecommerce site if the security checks you have specified are not passed.)

Click the Continue with Transaction button to proceed.

On the following screen, make your selections from the options to print a receipt, pop the cash drawer and send an e-receipt. (Please note that the customer will already have received an order confirmation email when they checked out online.)

Finally, click Complete Transaction to finish processing the order.

Frequently Asked Questions

How do I change the delivery address on the order?

If you need to change the delivery address for an order, you can manually adjust the fields in the Courier Integration window, or you can access the customer's previously saved delivery addresses by following these steps:

1) Close the Courier Integration window.

2) In the transaction summary panel, click the blue text Delivery Address. This will show a list of any delivery addresses saved on the customer's record. 

3) Use the green Select button or double-click the row in the grid to select a delivery address. (If you need to add a new delivery address, click the blue button ‘Edit Delivery Addresses’. You can now add a new delivery address, and edit existing addresses.)

4) Click the Print a courier label button to return to the Courier Integration window. The chosen address will now be set.